Whidbey Playhouse Annual Meeting & Elections
July 26th from 3pm - 5pm at the Whidbey Playhouse
IMPORTANT INFORMATION ABOUT THE WHIDBEY PLAYHOUSE ANNUAL MEETING AND VOTING – this email is lengthy and please read through it in its entirety. This is the latest update regarding the Annual Meeting.
The Whidbey Playhouse’s Annual Meeting is scheduled for Sunday, July 26, 2020 from 3:00-5:00PM. It was originally scheduled to be held in person at the Playhouse. Due to social distancing requirements it was moved outdoors to the Playhouse parking lot. Effective July 20, 2020, we have changed the meeting from in-person to ZOOM. On Friday, July 17, 2020, Governor Inslee issued a new requirement regarding gatherings for counties in Phase 3. Effective Monday, July 20, 2020 social gatherings, indoors and outdoors, are now limited to no more than 10 people. Several members have contacted the Playhouse as well as the Island County Health Department to determine if we had to follow those requirements for our annual meeting, since it is a business meeting and not a social gathering. We were advised by the Island County Health Department that we should not plan for an in-person annual meeting because we would have more than 10 people in attendance. Our Annual Meeting will now be conducted via ZOOM on the same date and time as originally planned.
In order to be eligible to vote in the elections for new board members, you must be a current member of the Whidbey Playhouse. Current membership is from July 1, 2019 thru August 7, 2020. If you need to sign up and pay your membership fee, contact Office Manager Geri Thomas at firstname.lastname@example.org . Due to the elections and the need to determine eligibility to vote, July 24, 2020 is the last day to sign up to be a member for July 1, 2019-August 7, 2020 time frame.
If you are planning on attending the Annual meeting via ZOOM you will need to email Jaime Montoya at email@example.com for the ZOOM meeting link no later than Saturday, July 25, 2020. Attendance will be taken at the start of the meeting.
As a result of having to the move the annual meeting to ZOOM we are also making a few procedural adjustments to the election process. Please review the nomination and election information below:
Whidbey Playhouse Slate of Officers:
The following individuals have accepted the nomination for the position they were nominated for. Included at the end of this communication are the verbatim comments shared by the nominator regarding why the nominee would be a valuable addition to the board.
President – Andrew Huggins and Stephanie Smith
Vice President – Ben Honeycutt, Amy Malmkar, and Jim Riney
Treasurer – Jaime Montoya
Board Member at Large – Lisa Judd and Lee Ann Mozes
Nominations from the floor:
President Allenda Jenkins will ask for any additional nominations from the floor for each of the positions listed above. In order to nominate someone from the floor, they must be present on the Annual Meeting ZOOM call so they can accept the nomination. Once the nominations are closed, President Allenda Jenkins will ask each nominee to share their candidate presentation.
Whidbey Playhouse Board Candidate Presentations:
Each candidate will provide a two minute candidate presentation during the Annual Meeting ZOOM call. This includes those individuals who may be nominated from the floor. This allows all members, in attendance on the ZOOM call, to hear from the candidates prior to voting.
Because we have moved the in-person annual meeting to a ZOOM call, we need to make a few adjustments to the voting procedures:
1. Voting will not take place during the ZOOM call.
2. Members who attend the ZOOM call and those that have asked for an absentee ballot, by Friday, July 24, 2020, will be emailed the official ballot on Monday, July 27, 2020. The ballot will contain the slate of officers listed above and any additional names of people nominated from the floor. If you do not receive your emailed ballot by Tuesday, July 28, 2020 contact Office Manager Geri Thomas at firstname.lastname@example.org
3. Members will need to mail their completed ballots, following the instructions that are included with the ballots, to the Whidbey Playhouse Attn: Voting, PO Box 571 Oak Harbor, WA 98277. Ballots must be received by August 7, 2020, in order to be counted and valid.
4. The ballots will be counted the evening of August 7, 2020 by Nominating Committee Members Eric George and Rachel Warner. Office Manager Geri Thomas and Secretary Mary will oversee the process.
5. The balloting results will be provided to President Allenda. Those individuals who are running for an office will be notified first of the results of the elections. After notification has occurred the results of the elections, will be announced via a blast email to the membership and will be posted on the Playhouse’s website.
6. In the event there is a need for a runoff because a candidate did not receive a majority vote, President Allenda will notify the top two candidates and new ballots will be prepared. The same process as the original voting will be followed and new deadline dates will be shared.
Should you have any questions regarding the Annual Meeting or the election and voting process please contact the Whidbey Playhouse Board at WPHBoard@whidbeyplayhouse.com.We look forward to “seeing” at the Annual meeting!
More about the candidates as presented by their nominator. All comments are verbatim from their nomination form.
(As Vice President Andrew has proven his commitment to the Playhouse and its wellbeing. From being in shows, behind the scenes, directing and even in the office Andrew has a unique look inside the needs and dealings of the Playhouse.)
(These are strange times for the Playhouse as we face life during COVID-19, and Stephanie is the kind of person we need as President right now. She has the strategic thinking, communication skills, team building and logical business sense required to ensure we keep the best interests of the Playhouse and our members at the heart of all our decisions and actions. These past two years as Board Member she drafted the background check documents and processes, worked with our insurance provider to confirm our coverage and safeguard our assets, and stepped forward to assist with development of the Reopening Plan. Stephanie has the local contacts, skill set, and experience as a corporate trainer in developing teams and leaders that will carry the Playhouse forward.)
(Ben has been involved with the Whidbey Playhouse since 2015 as an assistant director (Musical Comedy Murders of 1940); actor, set, prop and furniture builder; dialect and movement coach; military advisor; and Haunted Fort Casey Program Lead for 2019. Ben has been a reliable member of the Whidbey Playhouse, giving each volunteer opportunity 100%. Ben is a retired Navy veteran who military background enables him to excel at the being disciplined and a master of time management. As such I highly recommend Ben Honeycutt as Vice President of the Whidbey Playhouse Board.)
(Now that I’ve been involved in the playhouse for several years I feel I have a good sense of “normal” and am ready to take a deeper dive into the inner workings. I think the playhouse has seen my motivation and ability to get things done via my work at the annex. And as a business owner myself I understand some of the challenges and perspectives the Playhouse is forced to deal with. I also know what it means to be the public face of an organization and to get multiple parties communicating and moving.
(Jim brings a broad perspective to board discussions – technical, community responsive, customer centric, and fiscally responsible. He has 39 years of Playhouse history and has served previously as board president, 20 years on the Board of Trustees, directed numerous productions, and served as both Facilities and Technical Chair for a number of years.)
(Jaime has done a wonderful job of getting up to speed as treasurer for the past two years, absorbing what is required to support the Playhouse financial operations, and creating improvements in the accounting and financial processes. She is an engaged board member and now that she knows the job I would like to see her have the opportunity to continue to improve our operations.)
Board Member at Large:
(I have four years experience in the playhouse office as well as five years active volunteering. I love the Playhouse and understand the intricate workings therein. I feel I would be a great asset to the board, as I am a positive, organized and active part of the Playhouse now.)
Lee Ann Mozes
(Lee Ann is creative, patient, and a team-player. She’s loved theater and music and spent most of her life on Whidbey. Always supporting and encouraging myself and her sister (Dulcey White) in our theater endeavors. I’m fully convinced she would do so in an official capacity as Member at Large.)
WPH Board of Directors
Allenda Jenkins, President
Andrew Huggins, Vice President
Mary Waters, Secretary
Jaime Montoya, Treasurer
Stephanie Smith, Board Member at Large